Accounts Receivable Coordinator

There is an immediate opening at Haynes and Boone, LLP for an Accounts Receivable Coordinator based in Richardson, Texas. If you are a results-driven individual who enjoys the challenge of working in a fast-paced, collaborative environment, this would be an ideal position for you.
This non-exempt employee will be responsible for handling outstanding accounts receivable. They will support staff and attorneys in the business aspects of the client relationship. Specifically this person will be responsible for the collections of the Firm's outstanding receivable accounts.
Essential Dutieso Report accounts receivable status in appropriate tracking systems (i.e. - ARCS).
o Respond to client needs immediately for timely payment.
o Contact clients daily on aging accounts; keep attorney updated on payment status.
o Check online banking systems for expected payments. Work with the Cash Application
desk to insure the correct payment allocation.
o Work with the Cash Application desk to process credit card payments and trust
o Manage client payment schedules when a payment program has been agreed by
following up with the client to insure promised payments are received.
o Follow up with the appropriate attorney regarding daily unallocated funds EDRs.
o Work with the Billing Department in processing write-offs.
o Review the Daily Conflicts Report and update attorneys and Section Chairs on A/R
over 45 days.
o Take all calls from clients with respect to questions concerning billing and collections.
o Provide clients with requested bills/reports. Research client accounts for
misapplication of funds.
o Process refund request.
o Follow-up on retainer agreements to make sure retainer is received.
o Provide monthly account balances, retainers and trust balances.
o Provide weekly reports to Section Chairs, CFO, and Controller.
Other Dutieso Attend General Accounting meetings.
o Perform other related duties as needed or assigned.
Reporting RelationshipThe Accounts Receivable Coordinator reports directly to the Manager of Credit and Collections.
Subordinate Staff:
Desired EducationHigh School diploma or equivalent required. Some college with business courses preferred.
One to two years of experience in general accounting or client accounting procedures is preferred. The Accounts Receivable Coordinator should possess knowledge of basic accounting, record keeping, general office procedures and legal terminology. Experience working within a law firm or professional services environment preferred. A broad range of technical ability, with a demonstrated aptitude and willingness to learn new software/applications is needed for this position.
The Accounts Receivable Coordinator must be proficient with Microsoft Office Applications and be detailed oriented. The Accounts Receivable Coordinator must have the personality and ability to interact with numerous Haynes and Boone attorneys/employees. The individual must possess strong client focus, as well as strong written and verbal communication skills, with the ability to work both individually and as a member of a team. The ability to work with many different types of personalities at all levels of organization is a must. This individual must have the ability to answer questions while maintaining confidentiality. A sense of "urgency" is of an utmost importance. Must be flexible and able to adapt to change quickly.
The Accounts Receivable Coordinator must possess a high school diploma or its equivalent. Some college preferred.
Physical Demands and Working ConditionsPhysical Demands:
Must be able to move around the office up to 15% of the time to make copies, fax, file, etc; Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc) on a regular basis.); Occasionally required to move documents or files weighing up to 15 lbs; This position requires constant communication and exchange of information with the Firm attorneys, clients and staff; This position must be able to inspect and observe information on a computer screen at least 80% of the time.
Working Conditions:
Office Environment

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